Office Manager

Administrative


Azavea is looking for a fast-learning and meticulous person to join our team as Office Manager. You will provide bookkeeping, office administration, hiring, and community and business development support to create a positive experience for external clients and your colleagues. You have a sharp eye for detail, are a creative problem solver, and strong communicator. While you will be working closely with a supportive team, you should also be comfortable working independently, and demonstrate a strong sense of initiative, ownership, and responsibility.

About Azavea:

As a B Corporation, we’re committed to working on projects that have civic, social, and environmental impact.  Most of our customers are local governments, non-profit organizations and academic or federal research projects.  We build custom web and mobile applications; perform geospatial analysis; and manage several open source civic software projects (DistrictBuilder, OpenTreeMap, GeoTrellis and others).  We have particular expertise in climate change, water, land conservation, urban forestry, elections, public safety, and transportation, and we are engaged in a wide range of other interesting projects. You can learn more on what we do and what we’re enthusiastic about at jobs.azavea.com.

 

What you’ll do:

You will be part of our Executive and Administrative teams.  The position has a diverse set of activities and in a given month may include:

  • Office Management
    • Tracking and ordering the supplies we need to do our work
    • Manage company general email accounts
    • Ensure that the office is organized and stocked with supplies, snacks, and enough coffee to keep everyone happy
  • Hiring and HR
    • Post job openings
    • Track and sort incoming resumes
    • Schedule interviews and organize travel arrangements
    • Assist with onboarding new employees
    • Support diversity policies
  • Bookkeeping
    • Enter bills and payments
    • Enter credit card receipts
    • Generate and track invoices
    • Reconcile bank accounts and credit card statements
    • Generate monthly reports
    • Track metrics and analytics related to sustainability and the company’s operations
  • Community and Business Development
    • Help maintain the customer and contact databases
    • Assist with prep for trade shows, job fairs, client meetings and mailings
    • Assemble lists of potential customers and outreach contacts
    • Organize and/or assist with company and community events such as brown bag lunches, social events, hackathons, and meetups

You should have

  • Meticulous attention to detail
  • Strong organization and time management skills
  • Ability to work independently and use initiative to get things done
  • Internal motivation and a strong sense of ownership and responsibility
  • Excellent written and spoken English
  • Experience with basic business applications: email, MS Word, Excel, the web, etc.

Bonus points for:

  • Experience with QuickBooks or similar bookkeeping system
  • Experience using Salesforce

 

What you can expect:

Our Philadelphia office is located in a brightly lit office on the 5th floor of a converted factory building in the Callowhill neighborhood, a short walk from Center City, the Reading Terminal Market and SEPTA subway and regional rail stations. For bicyclists, we have in-house bike parking, showers and lockers.  It’s an open office plan with lots of smaller rooms for team meetings, private space and concentration time. We have flex-time to deal with personal stuff, and most people work a 40 – 45 hour week on a regular schedule.  After the first six months, we encourage folks to spend up to 10% of their time on learning, professional development, open source, or a research project. For example, some of our colleagues allocate their time to training or online courses while others attend a professional conference or develop tools to improve automation of our systems.  Learning projects can take many forms, but the important thing is that we want to see people pushing their professional skills forward in a meaningful way.

We offer a salary commensurate with skills and experience and a benefits package that includes:

  • Fully subsidized health care, dental, prescription plan, including for spouse/partner and children
  • Fully subsidized life and long term disability insurance, plus voluntary short term disability insurance
  • Medical reimbursement plan to cover what the health insurance does not
  • Retirement plan with company match
  • Almost 4 weeks paid vacation plus additional sick/personal time off
  • Family and medical leave
  • Flexible work schedule
  • Paid maternity and paternity leave
  • Child care subsidy
  • Paid time off for voting and volunteering
  • Education assistance plan
  • Student loan assistance
  • Public transit and biking reimbursement plans
  • Monthly lunches and guest speaker series
  • 10% time for Research or Training Projects
  • Profit-sharing bonus plan
  • Financial transparency through an open book policy
  • Kind, capable and thoughtful colleagues

We welcome qualified candidates from all walks of life and value diversity in our company, and we prohibit discrimination based on race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, veteran status, military service, disability unrelated to job requirements, marital status, or domestic partner status.


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